Committees

Budget and Finance Purpose and Objectives:

It is the charge of the Budget and Finance committee to manage and serve as custodian of the funds of the Collaborative and to provide primary oversight of CSLP expenditures. In addition, the Budget and Finance Committee authorizes, receives and approves an annual audit of CSLP finances.

Estimated Time Commitment:

• Committee members meet several times a year via zoom to monitor and approve budget changes for recommendations to the CSLP Executive Board.

Committee Chair:

Matt McLain, CSLP Board Treasurer
Salt Lake County Library
Utah

Committee Chair Responsibilities:

• The Budget/Finance Committee Chair is the Treasurer
• Working with CSLP staff, monitor income and expenses
• Working with the Budget/Finance Committee to manage and serve as custodian of CSLP funds and provide primary oversight of CSLP expenditures, establish a yearly budget and authorize, receive and approve an annual audit of CSLP finances.
• Present the Budget/Finance Committees recommendations to the CSLP Board.
• Present approved budgets and make financial information available to CSLP membership

Manual – Adult Committee Purpose and Objectives:

Each Manual Committee is charged with overseeing and coordinating the development of their respective program planning manuals. The Committee is responsible for contributing content to their respective manual, as well as vetting, testing, revising, and improving the ideas that are submitted for the manual by the membership. The Committee works closely with the Editor and Writers of the manual to create an organized, creative, and useful manual.

Estimated Time Commitment:

• Committee Member: For the months of November through December, roughly 2-4 hours a month while developing programs for the manual.
• Committee Chair: For the months of November through December, approximately 8 hours a month.
• Busiest Months: Generally, most active from October through January.

Committee Chair:

Greta Funk
Nortonville Public Library
Kansas

Manual Committee Chair Responsibilities:

• Confirms interest in committee participation from volunteer sign-ups (October)
• Shares timeline and deliverables with prospective volunteers (October)
• Forms the Idea Committee (to generate manual content) from interested volunteers (October/November)
• Selects Review Committee members (to review draft manual content) from interested volunteers (October/November)
• Divides tasks and responsibilities according to manual deliverables (October/November)
• Follows up regularly with committee members for updates and status reports (November/December)
• Organizes Zoom meetings as needed
• Organizes and maintains Google Drive folder for draft manual content (November to January)
• Submits all draft content to the editor in one document (January)
• Shares calls for additional volunteers to fill manual content gaps (February to April)
• Committee chair serves a 2-year term

Manual – Children’s Committee Purpose and Objectives:

Each Manual Committee is charged with overseeing and coordinating the development of their respective program planning manuals. The Committee is responsible for contributing content to their respective manual, as well as vetting, testing, revising, and improving the ideas that are submitted for the manual by the membership. Committees works closely with the Editor and Writers of the manual to create an organized, creative, and useful manual.

Estimated Time Commitment:

• Committee Member: For the months of November through December, roughly 2-4 hours a month while developing programs for the manual.
• Committee Chair: For the months of November through January, 3-4 hours a month on average.
• Busiest Months: Generally, most active from October through January.

Committee Chair:

Danielle Welsh
Caro Area District Library
Michigan

Manual Committee Chair Responsibilities:

• Confirms interest in committee participation from volunteer sign-ups (October)
• Shares timeline and deliverables with prospective volunteers (October)
• Forms the Idea Committee (to generate manual content) from interested volunteers (October/November)
• Selects Review Committee members (to review draft manual content) from interested volunteers (October/November)
• Divides tasks and responsibilities according to manual deliverables (October/November)
• Follows up regularly with committee members for updates and status reports (November/December)
• Organizes Zoom meetings as needed
• Organizes and maintains Google Drive folder for draft manual content (November to January)
• Submits all draft content to the editor in one document (January)
• Shares calls for additional volunteers to fill manual content gaps (February to April)
• Committee chair serves a 2-year term

Manual – Early Literacy Committee Purpose and Objectives:

Each Manual Committee is charged with overseeing and coordinating the development of their respective program planning manuals. The Committee is responsible for contributing content to their respective manual, as well as vetting, testing, revising, and improving the ideas that are submitted for the manual by the membership. The Committee works closely with the Editor and Writers of the manual to create an organized, creative, and useful manual.

Estimated Time Commitment:

• Committee Member: For the months of November through December, roughly 2-4 hours a month while developing programs for the manual.
• Committee Chair: For the months of November through January, 3-4 hours a month on average.
• Busiest Months: Generally, most active from October through January.

Committee Chair:

Angela Germany
West Baton Rouge Parish Library
Louisiana

Manual Committee Chair Responsibilities:

• Confirms interest in committee participation from volunteer sign-ups (October)
• Shares timeline and deliverables with prospective volunteers (October)
• Forms the Idea Committee (to generate manual content) from interested volunteers (October/November)
• Selects Review Committee members (to review draft manual content) from interested volunteers (October/November)
• Divides tasks and responsibilities according to manual deliverables (October/November)
• Follows up regularly with committee members for updates and status reports (November/December)
• Organizes Zoom meetings as needed
• Organizes and maintains Google Drive folder for draft manual content (November to January)
• Submits all draft content to the editor in one document (January)
• Shares calls for additional volunteers to fill manual content gaps (February to April)
• Committee chair serves a 2-year term

Membership Committee Purpose and Objectives:

It is the charge of the committee to serve as liaison between individual members and the Board of Directors, presenting members’ concerns, questions, and suggestions to the Board. The committee’s second charge is to oversee and maintain the Policies & Procedures, and to ensure that the Bylaws are consistent with practice as well as with policy and procedure changes made by the Board. This committee is open to State Reps and attendance to all CSLP Board Meetings is encouraged for members.

Expectations of Committee Members

• Committee Member: Average 30 minutes to 1 hour a month.
• Committee Chair: Average 1 hour a month.
• Busiest Months: This committee work is consistent throughout the year.

Committee Chair:

Beth Yates (2025)
Indiana State Library
[email protected]

Committee Chair Responsibilities:

• Act as an advocate for the general Membership and State Representatives in all board discussions.
• Serve as a liaison between individual members and the Board of Directors, presenting members’ concerns, questions, and suggestions to the Board.
• Annually solicit feedback from State Reps on their satisfaction with CSLP’s services and encourage suggestions for improvement. This can be done in whatever way the Committee deems appropriate.
• Connect with new State Representatives to answer any questions they may have.
• Oversee the maintenance and updating of the Policies & Procedures documents.
• Work with the CSLP secretary on ballot language for all proposed revisions of the CSLP Bylaws that require membership vote.
• Monitor Board actions for policy and/or procedure changes and ensure revisions are incorporated into the CSLP Policies or Procedures documents.
• Report back to the committee following Board meetings on any formal actions that may involve updates to the Handbook.
• Communicate the existence of the Bylaws and Organizational Handbook to the membership.
• Committee chair serves a 2-year term

Outreach Committee Purpose and Objectives:

The Outreach Committee recognizes the role of the library as a community connector. The committee provides support and resources that empower libraries to build community relationships, serve a diverse range of community members, and expand library services beyond the library building.

Our goal is to connect libraries with real and successful examples of outreach activities in the summer. We see our work as continuous – there will always be new information to add to it, and we will eventually develop a weeding schedule to archive old or outdated material.

Estimated Time Commitment:

• Committee Member: Average 30 minutes to 1 hour a month.
• Committee Chair: Average 1 hour a month.
• Busiest Months: This committee has recently refocused their scope of work, so the average time and busy months are still to be determined.

Committee Co-Chair:

Tammy Kruger
North Dakota State Library
[email protected]

Trisha Hutcherson
Oklahoma Department of Libraries
[email protected]

Committee Chair Responsibilities:

• Connecting with committee members
• Compiling ideas, plans, and suggestions
• Scheduling and conducting meetings
• Communicating with CSLP admin team
• Creating a finished packet to turn in
• Attending all CSLP meetings
• Committee chair serves a 2-year term

Social Media Committee Purpose and Objectives:

The Social Media Committee is responsible for the creation of the annual Social Media Toolkit, maintaining the various Social Media accounts, and communicating items of interest to library staff. The Social Media platforms that are maintained and populated by Social Media Committee often serve as the public face of CSLP and strive to create an inclusive and inviting community for practitioners.

Estimated Time Commitment:

• Committee Member: Varies widely – some members that are dedicated to monitoring social sites and sharing/posting information average 8 hours a month. For committee members who focus only on creating the annual Social Media Toolkit, about 4 hours a month between April and June.
• Committee Chair: 4 hours a month
• Busiest Months: Fairly consistent throughout the year with a slight uptick in activity in the months leading up to summer and the creation of the Social Media Toolkit.

Committee Chair:

Katie Rothley
Northville District Library
[email protected]

Committee Chair Responsibilities:

• Providing an annual report to the CSLP board
• Selecting committee members in the fall, helping them onboard, and dividing up responsibilities
• Preparing the social media toolkit to share with state reps by late fall
• Promote the social media toolkit and remind state reps to use and share with their member libraries
• Coordinate posts across CSLP’s various social media platforms
• Sharing and promoting any other promotional partnerships, like the Summer Reading Champion
• Create shareable posts, look for hashtags, and reshare content
• Help coordinate the art reveal for the coming year
• Committee chair serves a 2-year term

Statistics Committee Purpose and Objectives:

The Statistics Committee focuses on data collection as it relates to CSLP products and summer programming in libraries. The committee is responsible for overseeing the CSLP Annual Survey, a national survey sent out to CSLP State Reps and Member Libraries. Committee work supports CSLP, researchers, stakeholders, and library staff.

Estimated Time Commitment:

• Committee Member: 1-2 hours average per month.
• Committee Chair: 2-3 hours average per month.
• Busiest Months: September

Committee Chair:

Barbara Williams
Library of Michigan
[email protected]

Committee Chair Responsibilities:

• Plan and manage all committee meetings
• Assign tasks to committee members
• Provide communication templates and reminders to State Reps to encourage survey participation and survey creation
• Format and maintain the CSLP Annual Survey
• Organize survey results
• Committee chair serves a 2-year term

Theme and Slogan Committee Purpose and Objectives:

The Theme and Slogan Committee works with committee co-chairs, to provide feedback and support in consolidating and wordsmithing theme and slogan suggestions submitted by members.  Committee members meet via Zoom as well as participate in and support listening sessions for all CSLP members.

Estimated Time Commitment:

• Committee Member: Average 1 to 2 hours a month.
• Committee Chair: Average 10 hours a month.
• Busiest Months: February through August

Committee Co-Chairs:

Rachel Milburn
Frankfort Community Public Library

Jeni Schomber
Wisconsin Department of Public Instruction
[email protected]

Committee Chair Responsibilities:

• Schedule virtual committee meetings
• Communicates with committee members and state reps
• Coordinates with CSLP admin to have slogans/themes vetted for copyright and professionally translation
• Provides updates to the CSLP Board as needed
• Coordinates the creation of Theme/Slogan toolkit to be shared with state reps.
• Facilitates opportunities for members to contribute to the theme and slogan selection process with polls and by hosting wordsmithing and listening sessions.
• Committee chair serves a 2-year term

Vendor Committee Purpose and Objectives:

Provide feedback and suggestions for CSLP store product development of the physical materials, promotional items, and incentives to complement the summer programs. The committee conducts its business virtually via email, zoom meetings, and with online polling tools.

Estimated Time Commitment:

• Committee Member: 1-2 hours a month
• Committee Chair: Approximately 15 hours a month
• Busiest Months: February through August

Committee Chair:

Sara White
Washington State Library
[email protected]

Committee Chair Responsibilities:

• Coordinate with Executive Director on the following:
  • new product development with input from general CSLP membership in partnership the Membership Committee chair
  • evaluation of current products
  • mid-year restock or product change-out decisions
• Coordinate online meetings with committee members as often as necessary (at least one at the beginning of the new calendar year)
• Coordinate with Executive Director and committee members to select wholesale items for CSLP store
• Coordinate any voting/polling of committee members for product selection
• Serve as a member of the CSLP Board; participate in monthly Board meetings & retreats
• Serve as an ex-officio member of the Artwork Committee
• Committee chair serves a 2-year term