Committees

Committee Description:
It is the charge of the committee to manage and serve as custodian of the funds of the Collaborative and to provide primary oversight of CSLP expenditures. In addition, the Budget and Finance Committee authorizes, receives and approves an annual audit of CSLP finances.

Committee Chair:
Deborah Dutcher
New Hampshire State Library
New Hampshire

Committee Description:

• The Budget/Finance Committee Chair is the Treasurer
• Working with CSLP staff, monitor income and expenses
• Working with the Budget/Finance Committee to manage and serve as custodian of CSLP funds and provide primary oversight of CSLP expenditures, establish a yearly budget and authorize, receive and approve an annual audit of CSLP finances.
• Present the Budget/Finance Committees recommendations to the CSLP Board.
• Present approved budgets and make financial information available to CSLP membership
• Committee members meet 4-6 times a year via zoom to monitor and approve budget changes for recommendations to the CSLP Executive Board.

Committee Description:
The Child & Community Well-Being Committee (CCWB) encourages public libraries to address hunger and health issues, and support child and community well-being, especially during the summer when children don’t have access to the resources offered by their schools.

CCWB projects include:

• Libraries and Summer Food Guide
• Child and Community Well-Being Video Series
• Ongoing article series in CSLP newsletter
• And more!

Committee Chair:
Linda Bartley
McCraken County Public Library
Kentucky

Committee Description:

• Scheduling meetings
• Contacting members about the meeting
• Sharing agendas and meeting notes with committee members and in Google docs
• Setting goals and keeping the committee on task
• Continue to guide the committee towards working toward the goals and mission set for the committee
• Submitting committee report

Committee Description:

Each Manual Committee is charged with overseeing and coordinating the development of their respective program planning manual. The Children’s Manual Committee focuses on content for children mainly in elementary school. The Committee is responsible for contributing content to their respective manual, as well as vetting, testing, revising and improving the ideas that are submitted for the manual by the membership. There are two groups within the Children’s Manual Committee that members can volunteer: Idea or Review. Those who volunteer to be a part of the Idea Committee develop thematic activities, crafts, and more while those on the Review Committee volunteer to test out and edit the Ideas submitted. The Committee works closely with the Editor and Writers of the manual to create an organized, creative and useful manual.

The Committee is generally active from November through March, and meets virtually and over email.

Committee Chair:
Christina Jane Stuck
Charlotte Community Library
Michigan

Committee Chair Responsibilities:

• Confirms interest in committee participation from volunteer sign-ups (October)
• Shares timeline and deliverables with prospective volunteers (October)
• Forms the Idea Committee (to generate manual content) from interested volunteers (October/November)
• Selects Review Committee members (to review draft manual content) from interested volunteers (October/November)
• Divides tasks and responsibilities according to manual deliverables (October/November)
• Follows up regularly with committee members for updates and status reports (November/December)
• Organizes Zoom meetings as needed
• Organizes and maintains Google Drive folder for draft manual content (November to January)
• Submits all draft content to the editor in one document (January)
• Shares calls for additional volunteers to fill manual content gaps (February to April)

Committee Description:
Each Manual Committee is charged with overseeing and coordinating the development of their respective program planning manual. The Committee is responsible for contributing content to their respective manual, as well as vetting, testing, revising and improving the ideas that are submitted for the manual by the membership. The Committee works closely with the Editor and Writers of the manual to create an organized, creative and useful manual.

The Committee is generally active from November through March, and meets virtually and over email.

Committee Chair:
Angela Germany
West Baton Rouge Parish Library
Louisiana

Committee Chair Responsibilities:

• Confirms interest in committee participation from volunteer sign-ups (October)
• Shares timeline and deliverables with prospective volunteers (October)
• Forms the Idea Committee (to generate manual content) from interested volunteers (October/November)
• Selects Review Committee members (to review draft manual content) from interested volunteers (October/November)
• Divides tasks and responsibilities according to manual deliverables (October/November)
• Follows up regularly with committee members for updates and status reports (November/December)
• Organizes Zoom meetings as needed
• Organizes and maintains Google Drive folder for draft manual content (November to January)
• Submits all draft content to the editor in one document (January)
• Shares calls for additional volunteers to fill manual content gaps (February to April)

Committee Description:
The committee supports and encourages a broad definition of diversity and seeks to provide programs and resources that enhance knowledge and encourage understanding of equity, diversity, and inclusion. The committee strives to provide leadership for libraries in meeting the needs of all its constituencies.

Committee Chair:
Abby Chumin
Indiana State Talking Book Library
Indiana

Committee Chair Responsibilities:

• Confirms interest in committee participation from volunteer sign-ups (October)
• Organizes Zoom meetings as needed
• Shares timeline and deliverables with prospective volunteers (October)
• Selects interested committee members to work on Inclusion Checklist (November/December)
• Selects interested committee members to Review manual draft content (November/December)
• Follows up regularly with committee members for updates
• Organizes and maintains shared Google Docs for Inclusion Checklist updates (due February)
• Manual content review for best inclusion practices (due February)
• Plans virtual inclusion training for the fall with committee (April – June)

Committee Description:
It is the charge of the committee to serve as liaison between individual members and the Board of Directors, presenting members’ concerns, questions, and suggestions to the Board. The committee’s second charge is to oversee and maintain the Policies & Procedures, and to ensure that the Bylaws are consistent with practice as well as with policy and procedure changes made by the Board.

Membership Committee list:
membership@cslpreads.org

Committee Chair:
Amelia Kim
Montana State Library
Montana

Committee Chair Responsibilities:

• Act as an advocate for the general Membership and State Representatives in all board discussions.
• Serve as a liaison between individual members and the Board of Directors, presenting members’ concerns, questions, and suggestions to the Board.
• Annually solicit feedback from State Reps on their satisfaction with CSLP’s services, and encourage suggestions for improvement. This can be done in whatever way the Committee deems appropriate.
• Connect with new State Representatives to answer any questions they may have.
• Oversee the maintenance and updating of the Policies & Procedures documents.
• Work with the CSLP secretary on ballot language for all proposed revisions of the CSLP Bylaws that require membership vote.
• Monitor Board actions for policy and/or procedure changes and ensure revisions are incorporated into the CSLP Policies or Procedures documents.
• Report back to the committee following Board meetings on any formal actions that may involve updates to the Handbook.
• Communicate the existence of the Bylaws and Organizational Handbook to the membership.

Committee Description:
The School Outreach Committee is charged with exploring opportunities for connecting school and public libraries through the lens of summer programming.

Meetings are held virtually as needed.

Committee Chair:
Megan Thomas
State Library of Louisiana
Louisiana

Committee Chair Responsibilities:

• Connecting with committee members
• Compiling ideas, plans, and suggestions
• Scheduling and conducting meetings
• Communicating with CSLP admin team
• Creating a finished packet to turn in
• Attending all CSLP meetings

Committee Chair Responsibilities:

• Providing an annual report to the CSLP board
• Selecting committee members in the fall, helping them onboard, and dividing up responsibilities
• Preparing the social media toolkit to share with state reps by late fall
• Check in with the toolkit and remind state reps to use and share with their member libraries
• Coordinate posts across CSLP’s various social media platforms
• Sharing and promoting any other promotional partnerships, like the Summer Reading Champion
• Create shareable posts, look for hashtags, and reshare content
• Promote the Teen Video Challenge project
• Help coordinate the art reveal for the coming year

Committee Description:
The Statistics Committee focuses on data collection as it relates to CSLP products and summer programming in libraries. The committee is responsible for overseeing the CSLP Annual Survey, a national survey sent out to CSLP State Reps and Member Libraries. Committee work supports CSLP, researchers, stakeholders, and library staff.

The Committee is generally active from March through November, and meets virtually and over email.

Committee Chair:
Barbara Williams
Library of Michigan
Michigan

Committee Chair Responsibilities:

• Plan and manage all committee meetings
• Assign tasks to committee members
• Provide communication templates and reminders to State Reps to encourage survey participation and survey creation
• Format and maintain the CSLP Annual Survey
• Organize survey results

Workload: Average time commitment of 1-2 hours per month. Busiest times: April-May, August-September.

Committee Description:
Oversee and coordinate the development of the annual theme and slogan.

The committee conducts its business virtually via email, zoom meetings, and with online polling tools.

Committee Chair:

Rachel Milburn
Frankfort Community Public Library
Indiana

Committee Chair Responsibilities:

• Schedule virtual committee meetings
• Communicates with committee members and state reps
• Coordinates with CSLP admin to have slogans/themes vetted for copyright and professionally translation
• Provides updates to the CSLP Board as needed
• With support from the committee:
  • Coordinates the creation of Theme/Slogan toolkit to be shared with state reps.
  • Facilitates opportunities for members to contribute to the theme and slogan selection process with polls and by hosting wordsmithing and listening sessions.

Annual Timeline for Theme and Slogan selection process:                                                           

January           Toolkit sent to State Reps
February        Call for slogan and theme suggestions
March             Committee consolidates and cleans up the submitted suggestions
April                Committee finalizes lists to host Wordsmithing sessions for all members
May                 Wordsmithing sessions for all members
June                Committee finalizes list for professional translation and copyright vetting
August            Listening sessions for all members with vetted/translated ballot options
September      State reps vote at annual meeting
October          Onboard new committee members
November      Create toolkit to share with State Reps

Committee Description:
Oversee and coordinate CSLP store product development of the physical materials, promotional items, and incentives to complement the summer programs. The committee conducts its business virtually via email, zoom meetings, and with online polling tools.

Committee Chair:
Jasmine Rockwell
State Library of North Carolina
North Carolina

Committee Chair Responsibilities:

• Coordinate with Executive Director on the following:
  • new product development with input from general CSLP membership in partnership the Membership Committee chair
  • evaluation of current products
  • mid-year restock or product change-out decisions
• Coordinate online meetings with committee members as often as necessary (at least one at the beginning of the new calendar year)
• Coordinate with Executive Director and committee members to select wholesale items for CSLP store
• Coordinate any voting/polling of committee members for product selection
• Serve as a member of the CSLP Board; participate in monthly Board meetings & retreats
• Serve as an ex-officio member of the Artwork Committee